• Based at our Geelong, Waurn Ponds Campus and Health Education & Research Building (HERB)
• Full-time (36.75 hours per week) and fixed-term for 12 months
• HEW 7 $101,858 - $112,156 + 17% Superannuation  

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

Working within the Institute for Mental and Physical Health and Clinical Translation (IMPACT), part of the School of Medicine, the Senior Administrative Coordinator provides comprehensive administrative and operational leadership and support associated with defined areas of responsibility to ensure the seamless functioning of the Institute and delivery of its many programs and initiatives. Reporting to the Institute Executive Officer, the incumbent will be entrusted with delivering expert, independent coordination of a range of internal research grant schemes, and provide strategic advice on critical business, research delivery and performance, and a range of other operational matters thereby facilitating effective management of the Institute’s functions and resources. This role demands a thorough understanding of academic and administrative policies and their local implementation, as well as the ability to navigate complex organisational environments.

As a Senior Administrative Coordinator, you will:

• Take accountability for end-to-end research related programs including developing procedures. Provide clear instructions and expectations for all parties and complete systematic review, analysis and evaluation of program activities with a focus on return on investment and alignment with the Institutes research priorities.
• Provide advice to Institute Executive on all matters relating to the programs including financial information taking ownership of the program delivery.
• Coordinate and manage the IMPACT Conference travel support program. Strategically assess funding applications, monitor expenditures across systems, and collaborate with finance to ensure compliance with accounting standards.
• Be responsible for a range of upstream tasks related to recruitment, appointments and reappointments, including funding, resourcing, and compliance, honorary and visitor appointment and liaising with relevant areas to address enquiries and resolve issues related to all new research teams movements in and out of the Institute.
• Be the primary liaison between Deakin and University Hospital Geelong to lead the review and ongoing management of emergency management procedures and processes for the HERB site in line with Deakin and Barwon Health policies.
• Undertake reporting tasks including ad hoc and scheduled reports in a timely manner drawing accurate conclusions and condensing complex information into clear, concise themes for the Institute Executive.
• Support the Institute Executive Officer with budget and resource management and undertake projects and project tasks independently.
• Proactively identify and undertake a range of program review tasks, analysing and evaluating the success of various programs and prepare recommendations for the Institute Executive.

To be successful, you’ll have:

• A Degree with, ideally, at least 4 years subsequent relevant experience.
• Experience in human resource administration, academic research administration, finance and related activities in a large organisation with complex administrative structures, policies and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone and written issue.
• Excellent numerical skills to work with financial data and research related numerical information.
• Excellent written communication, interpersonal and presentation skills with the ability to build strong relationships with a wide range of internal and external stakeholders and produce clear and accurate communications.
• Experience providing services and support in a large organisation in a research setting.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Amanda Mayor, Institute Executive Officer, on amanda.mayor@deakin.edu.au   

For a copy of the position description, please see below:

 PD - Senior Administrative Coordinator (IMPACT).pdf

Applications for this position close on Sunday 8th December at 11.55pm

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.