| Job Summary/Basic Function: |
To analyze, research, forecast, and reconcile complex financial documents; ensure compliance with laws, rules, and policies; perform related work.
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| Department Overview: |
The Bronco Shop fosters academic success by providing accessible and affordable educational infrastructure and relevant resources to the Boise State community. Our student employment model cultivates employee belonging and engagement while empowering students with career-readiness skills. As the World Headquarters for Boise State apparel and gifts, we literally wear our institutional pride on our sleeves. And with stewardship as our light post, we fund the future.
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| Level Scope: |
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.
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| Essential Functions: |
60% of Time the Financial Technician must:
- Responsible for specific financial duties such as accounts payable, accounts receivable, payroll, budget, journals, etc. May act as the sole technician in an agency, region, or district that encompasses a variety of financial activities that typically include budget, payroll and benefits, accounts payable/receivable, accounts reconciliation, travel, purchasing and similar support functions. Or, This position may be responsible for financial records processing involving specialized documents such as tax, securities, insurance, and similar documents where the impact on and contact with the public is considerable. Use bookkeeping, research and analytical skills, develop ad hoc reports and other financial data for use by management.
- Acquire broad knowledge of the organizations programs and financial requirements; identify and correct errors and discrepancies; determine cost allocations; maintain logs, ledgers, journals; May compile and prepare budget data and monitor cash balances as well as design bookkeeping-type record systems.
- Review, complete, and process financial documents and ensure their compliance. Determine and assign liability, penalty and interest, and resolve disputes.
- May deal extensively with business representatives, and/or the general public to identify and resolve non-routine issues involving laws and regulations.
35% of Time the Financial Technician must:
Supervises Accounts Receivable Office in the following functions:
- Supervise A/R personnel in the daily Accounts Receivable reconciliation process, including problem solving such issues as cash balancing, charge accounts, payroll, etc.
- Enforces and maintains compliance with all Accounts Receivable policies and procedures.
- Provides telephone support and guidance for the Web and all Bronco Shop stores concerning financial reports, and charge accounts.
- Provides support and cross-training expertise to A/R staff at all stores.
- Provides training to new cashiers ensuring a good understanding of AR charge accounts and refund process.
- Secures and maintains cash funds for the Bronco Shop that generates $8 million in annual revenue, which includes change fund, Buyback/Refund fund.
Reconciliation duties:
- Reconciles sales and refund activity on a daily basis and e-commerce transactions.
- Reconciles Accounts Receivable activities, including gift cards, to the sales report weekly and to the sub-ledger on a monthly basis.
- Completes daily bank reconciliation and monthly journal entries to assist with the creation of monthly financial statements.
- Oversees and monitors electronic billing upload process to campus departments.
- Compares DCC’s of Payments and Gift Card transactions for cash flow analysis monthly
- Analyzes the AR variance monthly in order to establish reasons as to the differences in the AR Aging Reports each year.
- Reconciles all AR charges to the associated scholarships or accounts, and process receipt of payments.
5% of Time the Financial Technician must:
- Perform other duties as assigned.
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| Knowledge, Skills, Abilities: |
- Experience using of MS Excel and MS Access software; Microsoft Word;
- Some knowledge of the State of Idaho STARS system; State of Idaho Statewide Accounting System.
- Experience in reviewing accounts payable and accounts receivable for processing and generating related reports.
- Experience coding and submitting claims or files, or storing, issuing, and receiving materials and supplies, applying inventory control methods
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| Minimum Qualifications: |
Good knowledge of: financial record keeping methods.
Experience: researching and compiling financial information and preparing summaries and reports; using personal computers to enter, retrieve, and edit financial data.
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| Salary and Benefits: |
$16.70 per hour. Boise State University provides a best-in-class benefits package, including (but not limited to): |
| Required Application Materials: |
- Cover Letter
- Resume
- 3 Professional References
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| About Us: |
Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.
Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/
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