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Executive Assistant for Senior Vice Chancellor & Caruso School of Law Dean Emeritus

Apply now Job no: 500809
Work type: Regular
Location: Malibu Campus
Categories: Advancement, School of Law

The general purpose of this position is to serve as colleague and partner in the operation of the office of the Senior Vice Chancellor and Caruso School of Law Dean Emeritus. The individual in this role will provide detailed administrative and management support for a highly visible public relations/fundraising effort and assist in maintaining and cultivating numerous important relationships and serving members of various constituencies which support, or may be influenced to support Pepperdine University.

Duties

  • Act as public relations representative for the Senior Vice Chancellor & Caruso School of Law Dean Emeritus. Develop and maintain relationships with donors, prospective donors, members of various Pepperdine Boards, public figures such as members of the United States Supreme Court, members of the Supreme Courts of various states, other members of the federal and state judiciary, leaders in law, government, business, and education, community members, alumni, parents, etc. Arrange, coordinate and supervise luncheons, dinners, receptions, campus visits and other events. Keep detailed records of all contacts and plan follow-up strategy. Set up appointments with those listed above and establish a good working relationship with key members of their staffs.
  • Propose responses to incoming/outgoing mail and emails on behalf of the Senior Vice Chancellor and CSOL Dean Emeritus where appropriate. Compose and type various correspondence and reports, transcribe dictation.
  • Act in the Senior Vice Chancellor's absence in trouble-shooting and maintaining relationships with his contacts and with University officials, other staff, etc. Serve as the primary greeter for the office.
  • Manage various projects, including mass mailings, extensive list development and maintenance, prospect investigation, etc.
  • Hire, train, and supervise student workers.
  • Maintain the appointment calendar for the office and make travel arrangements.
  • Maintain office files, supplies, etc.
  • Review all office expenditures, prepare expense reports, and reconcile department budget.
  • Perform other duties as assigned.
  • Uphold University mission through work performed.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Skills and Qualifications

Required: Superior people skills; strong moral character, highest level of trustworthiness and sense of ethics; optimistic attitude; pleasant personality; excellent communication/public relations skills in person, on the phone, and via email; strong identification with the mission of Pepperdine University and its values; support for its church relationship; professional appearance, dress, grooming, demeanor and presence; a thorough knowledge of basic office management and procedures and computer technology; ability to work independently; self-motivated; high personal expectations of self; quality-oriented; gives appropriate attention to details; ability to recognize situations requiring confidentiality and to keep confidences; sensitivity to the feelings of others; strong word processing and database management skills; good knowledge of grammar and punctuation; high level of dependability and productivity; willingness to be available to host and attend events outside of normal business hours, such as dinners, programs, etc. as needed.

Qualified individuals should be able to articulate a strong commitment to diversity, and have the ability to work effectively with individuals from different backgrounds.

Offers of employment are contingent upon successful completion of a criminal, education, and employment screening. Qualified individuals with criminal histories will be considered for employment in compliance with applicable laws.

This is a Regular, Exempt, 40 hour per week position.

Salary: Commensurate with experience.

Advertised: Pacific Daylight Time
Applications close:

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