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Accounts Payable Officer

  • Job no. 493447
  • Symal Infrastructure
  • Full time
  • Finance and Accounting
  • Melbourne

Symal Infrastructure:

Symal Infrastructure (formerly Civilex) is the Symal Group’s infrastructure division. As a self-performing contractor, our reputation for delivering quality infrastructure outcomes, across diverse sectors, lays the foundation for success.

Position Objective:

The objective of the Accounts Payable Officer is to:

  • Provide accurate and efficient invoice management from point of cost incurred through to payment and subsequent reconciliation
  • Build strong relationships with suppliers ensuring that open communication exists at all times
  • Work closely with the Project Administrators and Managers to ensure invoices are captured, approved, and paid in an accurate and timely manner.

Main responsibilities of the role include: 

  • Manage the accounts inbox and register all incoming invoices daily, checking OCR has captured invoices correctly and follow up on any issues
  • Register invoices accurately into the correct division and job number or location. This includes correct invoice number, purchase order number, amount, and GST
  • Manage visa cards including distribution of card statements, collecting of signed statements with supporting documentation, inputting into Jobpac and payment
  • Process expenses for monthly debits such as Toyota Fleet and Citylink.
  • Pay invoices within agreed supplier or subcontractor terms
  • Ensure any credit notes issued are applied with the correct invoices
  • Communicate with suppliers regarding timing of payments as and when required
  • Process employee reimbursements, ensuring invoices are attached and approved by their manager
  • Reconcile supplier statements monthly
  • Search for missing invoices in the inbox or request from the supplier
  • Advise missing invoices the Project Administrator. Project Administrator to advise timing of when missing invoice can be registered.
  • Follow up with Project Administrators for any credit requests as per notes on invoice
  • Complete credit applications in a timely manner, ensuring that both legal and procurement approve the credit application. Email supplier and requestor once completed.
  • Set up new creditor accounts in Jobpac, ensuring all details have been supplied

To be successful in the role you must have:

  • Three plus years’ experience in a similar role.
  • Experience with end-to-end accounts payable
  • Good numeracy skills, attention to detail and accuracy
  • Experience with Microsoft and Excel
  • Experience in processing accounts payable, general ledger transactions and within the GST environment
  • Current Victorian Drivers Licence
  • Experience in civil construction / general construction highly regarded
  • Experience with Jobpac highly regarded.

Women, Aboriginal and Torres Strait Islander and other minority groups are encouraged to apply.

 

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Advertised: AUS Eastern Daylight Time

Applications close: AUS Eastern Daylight Time

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