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Coordinator, Library and Technology Services

Apply now Job no: 501735
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services, Library

The Library Administrative Coordinator supports the administrative functions of the Libraries within Library and Technology Services (LTS). Supports the University Librarian from the administrative side including meeting calendars, travel arrangements and library events.  Processes invoices and other information via library materials systems. May provide input in budget preparation for the coming fiscal year. Orders office supplies, serves as campus facing contact for library events and assists with the search and hiring process for new staff members. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

1. Tracks and maintains accounts for Library and Technology Services (LTS) library materials and Friends of the Libraries (25%)
* Assists Library leadership in the purchase of items for the libraries, such as computers, library copiers, scanners, book carts, etc.
* Processes invoices through library materials systems and generates ad-hoc reports for LTS leadership
* Processes purchase requisitions, approves requisitions under $2,000 completed by other team members and provides sole source justification for larger orders

2. Provides administrative support and assistance to the University Librarian (25%)
* Assists in making travel and meeting arrangements and processes travel expense reimbursement requests for the University Librarian
* Maintains inventory of the office supplies and equipment
* Submits work orders to Facilities Services for maintenance of the office suite
* Responsible for interacting with various vendors on invoices, shipments and recycled equipment

3. Support LTS events internally within the Libraries (25%)
* Assists the University Librarian with planning and executing events for the library including travel arrangements, honorariums, reimbursements, conferences and room reservations
* Monitors and reports on expenses related to events
* Facilitates registration for seminars, conferences and workshops 
* Addresses phone, in-person and e-mail inquiries thoroughly and promptly
* Books rooms to hold events using University systems

4. LTS administrative backup and support (25%)
* Coordinates internally within Administrative Services Group to provide seamless support across LTS stem
* May assist and provide backup support for other members of the Administrative Services Group as needed
* Serves as backup reconciler for expense report statements and reallocates expenses to appropriate accounts as needed
* Provides administrative support for hiring committees
* Supports Director of Administration on an ad-hoc basis

Grade: 7-37.5

Position Number: S75220

Special Considerations

The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor 

Will sometimes be required to stand, sit, walk, stoop, kneel, crouch or crawl, climb or balance, use hands to reach, touch, handle or feel, lift up to 25 pounds

Qualifications

High school diploma or the equivalent combination of education and experience; Associates Degree preferred

Three to five years related work experience

Excellent interpersonal and communication skills, both verbal and written

Excellent organizational skills and proven ability to manage multiple tasks simultaneously

Excellent computer skills with experience using word processing and spreadsheet software 

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

All Lehigh faculty and staff are required to be fully vaccinated and receive a booster shot six months after their second vaccine; unless they receive an approved medical or religious exemption from the requirement.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: Eastern Daylight Time
Applications close:

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