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Job Title
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Events and Facilities Use Analyst
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Classification
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Administrative Analyst/Specialist-Exempt I
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AutoReqId
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545066
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Department
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Facilities Use
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Division
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University Services
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Salary Range
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Classification Range $4,598 - $8,318 per month
(Hiring range depending on qualifications, not anticipated to exceed $4,598 - $5,528 per month)
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Appointment Type
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Ongoing
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Time Base
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Full Time
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Work Schedule
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Monday – Friday, 8:00 AM – 5:00 PM; Occasional early morning, evening and/or weekend hours.
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About CSUF
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Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
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Job Summary
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It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
Within the Department of University Services, the Office of Events, Facilities Use, and Filming advocates for the ideal setting for any meeting, conference, banquet, reception or film shoot. The Office of Events and Facilities Use is home to a wide array of facilities and in-house support services; Cal State Fullerton is available for groups of all sizes. Events, Facilities, and Filming staff provides exceptional customer service and is dedicated to making any event a success. We seek an exceptional individual to join our team as the Events and Facilities Use Analyst (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Reporting to the Events and Facilities Use Officer, the Events and Facilities Use Analyst is responsible for coordinating events requested through the Office of Events and Facilities Use and facilitating third-party agreements. Serves as a contact for campus and off-campus entities interested in hosting instructional and non-instructional related events. Seek opportunities to generate revenue and increase campus exposure and community engagement. Works with campus departments division-wide and the customer to ensure compliance with state, CSU, and Cal State Fullerton policy, and ensures that resources are secured with campus partners, that payment is received, and that cost recovery is distributed to the respective units. The Events and Facilities Use Analyst Exercises a broad level of discretion, analysis, recommendation, and decision-making relative to facilities usage. Determines appropriate fees and required documents (proof of insurance, Fire Marshal permit, etc.), and obtains the necessary approvals, waivers, or exceptions when necessary. Maintains the procedural manual comprised of policies, procedures, and costs associated with the leasing of facilities. Identifies, establishes, recommends, and implements best practices and policies relative to facilities use processes and procedures.
The Events and Facilities Use Analyst Submits Special Event Permit requests on behalf of campus events. Serves as a campus resource for state fire marshal walkthroughs. Serves as an on-campus event contact for third-party events, or as requested by fire marshal or department. Other duties as assigned.
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Essential Qualifications
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Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience.
Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
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Preferred Qualifications
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Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.
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License/Certifications
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A valid California driver's license.
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Special Working Conditions
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Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
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Additional Information
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California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.
This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
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Hiring Preference
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On-Campus CSUEU Employees
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