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Senior Administrative Assistant - Health Professions

Apply now Job no: 493130
Work type: Full-time Staff
Location: Coeur d'Alene
Categories: Administrative Assistant
Hiring range: $17.10 to $19.67

Work Site Location: Coeur d' Alene Campus
Work Schedule: full-time year round

Excellent benefits, including PERSI pension retirement 
15 vacation days per year    
12 sick days per year
14 paid holidays

Pay Grade: C7 To see full Classified Pay Grade Salary Structure click here

Job Summary:
Under general supervision, the individual in this position performs diverse administrative and support activities for a department or division. This position serves as a central point of contact with other departments and external constituencies in the resolution of a variety of day-to day matters. The Senior Administrative Assistant is distinguished from the Administrative Assistant by the more complex level of assigned work, specialized knowledge, discretion, skills and experience required.

Job Duties:

This list includes, but is not limited to the following:

  • Performs a variety of complex, diverse and confidential duties that involve exercising some independent judgment and discretion, multi-tasking with efficiency, and maintaining accuracy.
  • Understands and applies office procedures and practices associated with the specialized nature of the department or division.
  • Responds effectively to inquiries from students, staff and/or the public regarding departmental procedures or services.
  • Supports the Associate Dean of Health Profession and Nursing Office and the Dean of Instruction, Workforce Education Office.
  • Utilizes knowledge and understanding of underlying operational issues and established department/division practices and/or dictation to compose and edit technical and/or administrative correspondence, documentation, and complex reports using a personal computer. 
  • Oversees and/or performs specialized recordkeeping requiring compilation and classification of varied information, data collection and database management, and/or specified information-gathering projects and tasks associated with department or division internal and external reporting or compliance requirements.
  • Reconciles accounts and information as required, ensures accuracy, and resolves problems.
  • Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities, which may include coordinating travel and lodging arrangements.
  • Manages administrative activities and maintains workflow of the department or division in the manager’s absence.
  • Provides and/or oversees support activities for the department or division such as answering telephones, resolving and/or referring a range of administrative problems and inquiries to appropriate individuals, and following up on operational commitments.
  • Composes, prepares, or ensures timely responses to a variety of routine written inquiries.
  • Prepares, transcribes, composes, types, edits, and distributes agendas and/or minutes of meetings as required.
  • Monitors, tracks, reconciles and reports on budgetary and other business affairs for a department as required.
  • Requisitions supplies, printing, maintenance, and other services, prepares appropriate purchasing documents, and processes invoices as required.
  • Adapts or modifies existing office processes to accommodate new procedures or methods.
  • Trains others on office processes and procedures, equipment and software.
  • May lead and direct the work activities of part-time or work-study office employees by planning, assigning, and directing work, and addressing and resolving problems.
  • Sorts, screens, reviews, and distributes incoming and outgoing mail.
  • Maintains a positive, helpful, constructive attitude and work relationship with supervisor, college staff, students, and the community.

Marginal Duties

  • Assists with special projects as directed.
  • Runs various routine errands, as required, for the department/division.
  • Performs other duties as assigned.

Minimum Qualifications
Education and Experience: Associate’s degree or Applied Associate’s degree or certification from a two-year college or professional/technical school or program and a minimum of three years full-time equivalent related experience and/or training; or equivalent combination of education and experience.

Knowledge, Skills, and Abilities:
• Excellent customer service and interpersonal skills
• Strong written and verbal communication skills
• Proficient skills using Microsoft Office applications
• Basic skills using database and enterprise systems
• Ability to operate standard office equipment including phone and copier

Employment is contingent upon successful completion of background check and proof of degree if required for this position. 

All application materials including resume and cover letter must be uploaded and the application completed prior to the close date

Advertised: Pacific Daylight Time
Applications close:

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